Teaching & training
Virtual classrooms that feel interactive
Breakout rooms, polls, shared notes, whiteboard, multi-user screenshare and recordings. Great for courses, tutoring, and cohort programs.
Virtual classrooms • Web meetings • Hybrid events
Run serious online sessions on your own virtual conferencing system.
VICS gives you a dedicated web-conferencing server based on battle-tested open-source technology. Host classes, coaching, and meetings under your own brand — with HD audio/video, recordings, breakout rooms and more.
Why VICS
Everything you need to run live online sessions
VICS is built for people who teach, coach, or host recurring online meetings and want something more reliable and flexible than generic meeting links.
Your own server
Not just another meeting link
Instead of renting “rooms” from a big vendor, we give you your own VICS server. Your domain, your branding, and settings tuned to your use-case.
Managed for you
We handle hosting & updates
We install, configure, monitor, and keep the conferencing stack updated. You focus on running sessions; we keep it online and healthy.
Sample pricing
Simple plans you can customize
These are example starting points. Final pricing depends on recording needs, regions, and how many simultaneous sessions you expect. Ask for a custom quote.
All plans include: server setup, SSL, domain setup, base monitoring, and basic admin training.
| Plan | Typical use | Seats / session | Simultaneous rooms | Recording | Starting at* |
|---|---|---|---|---|---|
| Starter Room | Coaching, small teams | Up to 25 | 1 | Optional | $29 / month |
| Trainer Suite | Courses, memberships | Up to 50 | 2–3 | Included (quota) | $59 / month |
| Academy | Schools, larger orgs | Up to 100+ | Custom | Custom quote |
* Replace the placeholder values with your real pricing. If you’re not sure what to charge, we can talk through typical server sizes and usage.
How it works
From idea to first live class
1
Quick call to understand your needs
We talk about how many people you expect, how often you run sessions, and whether you need recordings or integrations (LMS, WordPress, etc.).
2
We deploy & configure your VICS server
We set up your conferencing stack, point your domain (like meet.yourdomain.com), secure it with SSL, and optimize it for your expected load.
3
Admin walkthrough and first session
You’ll get a short tour showing how to create rooms, invite attendees, and record sessions. Then you run your first real class or meeting.
4
Ongoing support & tuning
As you grow, we help you adjust capacity, storage, and configuration. You can start small and scale up when you actually need it.
Contact
Tell us what you’re trying to build
A sentence or two is fine. We’ll get back to you with a couple of options and ballpark pricing based on your expected usage.
Good info to include
The more we know about how you want to use VICS, the better we can size and price it.
- • How many people per session
- • How often you meet (per week / month)
- • Whether you need recordings
- • If you want it branded on your own domain
Prefer email? Write us directly: info@virtual-internet-conferencing-system.com
This Privacy Policy describes how Virtual Internet Conferencing System (“VICS”, “we”, “us”, or “our”) collects, uses, stores, and protects information when you access or use our conferencing services, website, and related features.
By using VICS, you agree to the practices described in this Privacy Policy.
1. Information We Collect
We may collect the following categories of information:
1.1 Account Information
- Name
- Email address
- Organization name
- Billing details (if subscribing to paid services)
1.2 Technical Information
Automatically collected when accessing our website or conferencing system:
- IP address
- Browser type and version
- Device type
- Operating system
- Connection information (latency, connectivity status, etc.)
- Log files for system performance and security monitoring
1.3 Meeting Information
To provide conferencing functionality, VICS processes:
- Live audio and video streams
- Screen sharing content
- Public and private chat messages
- Whiteboard annotations
- Uploaded or displayed documents
- Shared notes
1.4 Recordings (If enabled)
When recording is turned on by the meeting host:
- Audio, video, chat messages, slides, polls, and shared content
Recordings are stored securely on our server and are accessible only to authorized users.
VICS never records sessions unless explicitly enabled by the host.
2. How We Use Your Information
We use collected information to:
- Provide and operate the VICS conferencing platform
- Authenticate users and secure meeting access
- Improve system performance and reliability
- Provide customer support
- Manage billing and subscriptions
- Communicate service updates, notices, or important changes
- Detect and prevent misuse or unauthorized access
We do not sell or rent your personal information to third parties.
3. How We Share Information
We may share limited information only when necessary:
3.1 Service Providers
Trusted partners who help us deliver VICS (e.g., payment processors, server hosts).
They receive only the minimum information needed to perform their services.
3.2 Legal Compliance
We may disclose information if required to comply with:
- Laws or regulations
- Government requests
- Court orders
- To enforce our Terms of Service
3.3 No Advertising or Tracking Sales
We do not share your data with advertisers, analytics companies, or marketing data brokers.
4. Data Storage & Security
We take reasonable measures to protect your information, including:
- Encrypted connections (HTTPS)
- Secure server configurations
- Limited administrative access
- Regular security updates and monitoring
No system can guarantee 100% security, but we work to minimize risks and detect threats quickly.
5. Data Retention
We keep:
- Account information as long as your subscription remains active (or as required by law)
- Technical logs for security and troubleshooting for a limited time
- Meeting recordings until:
- You delete them
- Your storage limit expires
- You request removal
If you cancel your subscription, we will delete or anonymize stored data within a reasonable time unless law requires otherwise.
6. Your Rights and Choices
Depending on your location, you may have the right to:
- Access your personal data
- Request corrections
- Request deletion of certain data
- Request a copy of your stored information
- Object to specific uses of your data
To make a data request, contact us at:
support@virtual-internet-conferencing-system.com
7. Cookies
Our website may use cookies to:
- Maintain session state
- Improve website functionality
- Provide a smoother user experience
You may disable cookies in your browser, but some features may stop working.
We do not use cookies for advertising or third‑party tracking.
8. Children’s Privacy
VICS may be used by schools and educational organizations.
We do not knowingly collect personal information directly from children under 13 without the involvement of a school or parent.
Organizations hosting meetings are responsible for ensuring proper permissions.
9. Changes to This Policy
We may update this Privacy Policy from time to time.
When changes are significant, we will update the “Last Updated” date and may notify active customers directly.
10. Contact Us
If you have any questions about this Privacy Policy or your data, contact us at: