Terms & Conditions
These terms of service (the “Terms”) govern your access to and use of Virtual Internet Conferencing System aka VICS, the website www.virtual-internet-conferencing-system.com, and any other services (the “services”) provided by the Owners ("us", “we” or “our”), so please carefully read them before using the Services.
Latest update: JULY 15, 2020
By using the Services you agree to be bound by these Terms.
If you are using the Services on behalf of an organization, you are agreeing to these Terms for that organization and promising that you have the authority to bind that organization to these terms. In that case, “you” and “your” will refer to that organization.
You may use the Services only in compliance with these Terms.
You may use the Services only if you have the power to form a contract with the Owners and are not barred under any applicable laws from doing so. The Services may continue to change over time as we refine and add more features. We may stop, suspend, or modify the Services at any time without prior notice to you. We may also remove any content from our Services at our discretion.
1. Your Stuff & Your Privacy
By using our Services you provide us with details and information that you submit to us (together, “your stuff”). You retain full ownership to your stuff. We don’t claim any ownership to any of it. These Terms do not grant us any rights to your stuff or intellectual property except for the limited rights that are needed to run the Services, as explained below.
We may need your permission to do things you ask us to do with your stuff, and this also includes choices we make to technically administer our Services, for example, how we redundantly backup data to keep it safe. You give us the permissions we need to do those things solely to provide the Services.
This permission also extends to trusted third parties we work with to provide the Services, for example The3rdParty.co, which provides our marketing technology (again, only to provide the Services).
You are solely responsible for your conduct, the content or writing that you share, the files, videos or pictures, and your communications with others while using the Services.
For example, it’s your responsibility to ensure that you have the rights or permission needed to comply with these Terms.
We may choose to review public content (recordings) for compliance with these Terms, but you acknowledge that VICS has no obligation to monitor any information on the Services. We are not responsible for the accuracy, completeness, appropriateness, or legality of files, user shared materials, or any other information you may be able to access using the Services.
2. Sharing Your Stuff
The Services provide features that allow you to share your content with others or to make it public. There are many things that users may do with that content (for example, copy it, modify it, re-share it).
Please consider carefully what you choose to share or make your idea public. VICS has no responsibility for that activity.
3. Your Responsibilities
The content in the Services may be protected by intellectual property rights of others. Please do not copy, upload, download, or share files unless you have the right to do so. You, not Us, will be fully responsible and liable for what you copy, share, upload, download or otherwise use while using the Services. You must not upload spyware or any other malicious software to the Service.
If your contact information, or other information related to your account, changes, you must notify us promptly and keep your information current.
4. Service Eligibility
To use the Services, you agree that: (1) you must be the “Minimum Age” (defined below) or older; (2) you will only have one VICS account, which must be in your real name; and (3) you are not already restricted by VICS from using the Services.
“Minimum Age” means (a) 18 years old for the People’s Republic of China, (b) 16 years old for the Netherlands, (c) 14 years old for the United States, Canada, Germany, Spain, Australia and South Korea, and (d) 13 years old for all other countries.
However, if law requires that you must be older in order for VICS to lawfully provide the Services to you (including the collection, storage and use of your information) then the Minimum Age is that older age.
The Services are not for use by anyone under the age of 13.
5. Account Security
You are responsible for safeguarding the password that you use to access the Services and you agree not to disclose your password to any third party.
You are responsible for any activity using your account, whether or not you authorized that activity. You should immediately notify Us of any unauthorized use of your account.
You acknowledge that if you wish to protect your transmission of data or files to VICS, it is your responsibility to use a secure encrypted connection to communicate with the Services.
6. Software and Updates
Some use of our Service may require you to download a client software package.
We hereby grant you a limited, nonexclusive, nontransferable, revocable license to use the Software, solely to access the Services.
Your license to use the Software is automatically revoked if you violate these Terms in a manner that implicates our intellectual property rights.
We hereby reserve all rights not expressly granted in these Terms. You must not reverse engineer or decompile the Software, nor attempt to do so, nor assist anyone else to do so. Our Services may update the Software on your device automatically when a new version is available.
7. VICS Property and Feedback
These terms do not grant you any right, title, or interest in the Services, Software, or the content in the Services. While we appreciate it when users send us feedback, please be aware that we may use any feedback, comments, or suggestions you send us or post in our forums without any obligation to you.
The Software and other technology we use to provide the Services are protected by copyright, trademark, and other laws of both the United States and foreign countries.
These Terms do not grant you any rights to use the VICS trademarks, logos, domain names, or other brand features.
8. Acceptable Use Policy
You will not, and will not attempt to, misuse the Services, and will use the Services only in a manner consistent with the Acceptable Use Policy.
We respect others’ intellectual property and ask that you do too.
We will respond to notices of alleged copyright infringement if they comply with the law and are properly provided to us.
We reserve the right to delete or disable content alleged to be infringing and to terminate repeat infringers.
10. Other Content
The Services may contain links to third-party websites or resources. VICS does not endorse and is not responsible or liable for their availability, accuracy, the related content, products, or services. You are solely responsible for your use of any such websites or resources.
Also, if we provide you with any software under an open source license, there may be provisions in those licenses that expressly conflict with these Terms, in which case the open source provisions will apply.
Though we’d much rather you stay, you can stop using our Services any time.
We reserve the right to suspend or end the Services at any time, with or without cause, and with or without notice.
For example, we may suspend or terminate your use if you are not complying with these Terms, or use the Services in any way that would cause us legal liability or disrupt others’ use of the Services.
If we suspend or terminate your use, we will try to let you know in advance and help you retrieve data, though there may be some cases (for example, repeatedly or flagrantly violating these Terms, a court order, or danger to other users) where we may suspend immediately.
12. VICS is Available “AS-IS”
Though we want to provide a great service, there are certain things about the service we can’t promise.
For example, THE SERVICES AND SOFTWARE ARE PROVIDED “AS IS”, AT YOUR OWN RISK, WITHOUT EXPRESS OR IMPLIED WARRANTY OR CONDITION OF ANY KIND. WE ALSO DISCLAIM ANY WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NON-INFRINGEMENT. (We are not shouting- it’s just that these disclaimers are really important, so we want to highlight them).
VICS will have no responsibility for any harm to your computer system, loss or corruption of data, or other harm that results from your access to or use of the Services or Software. Some states do not allow the types of disclaimers in this paragraph, so they may not apply to you.
13. Arbitration, Applicable Law, Jurisdiction and Notices
In the event of any dispute, claim, question, or disagreement arising from or relating to this agreement or the breach thereof, and you are resident of the United States, both you and us hereto shall use our best efforts to settle the dispute, claim, question, or disagreement. To this effect, you and us shall consult and negotiate with each other in good faith and, recognizing our mutual interests, attempt to reach a just and equitable solution satisfactory to both of us. If you and us do not reach such solution within a period of 60 days, then, upon notice by either party to the other, all disputes, claims, questions, or differences shall be finally settled by arbitration administered by the American Arbitration Association in accordance with the provisions of its Commercial Arbitration Rules.
In the event of any controversy or claim arising out of or relating to this contract and you are not a resident of the United States, you and us hereto shall consult and negotiate with each other and, recognizing our mutual interests, attempt to reach a solution satisfactory to both parties. If you and us do not reach settlement within a period of 60 days, then either party may, by notice to the other party and the International Centre for Dispute Resolution, demand mediation under the International Mediation Procedures of the International Centre for Dispute Resolution. If settlement is not reached within 60 days after service of a written demand for mediation, any unresolved controversy or claim arising out of or relating to this contract shall be settled by arbitration in accordance with the International Arbitration Rules of the International Centre for Dispute Resolution.
You agree that the laws of the State of Arizona, U.S.A., shall exclusively govern any dispute relating to this Agreement and/or the Services. We both agree that all of these claims can only be litigated in the federal or state courts of Pima County, Arizona, USA, and we each agree to personal jurisdiction in those courts.
If a court with authority over this Agreement finds any part of it not enforceable, you and us agree that the court should modify the terms to make that part enforceable while still achieving its intent. If the court cannot do that, you and us agree to ask the court to remove that unenforceable part and still enforce the rest of this Agreement. To the extent allowed by law, the English version of this Agreement is binding and other translations are for convenience only. This Agreement (including additional terms that may be provided by us when you engage with a feature of the Services) is the only agreement between us regarding the Services and supersedes all prior agreements for the Services.
If we don’t act to enforce a breach of this Agreement, that does not mean that VICS has waived its right to enforce this Agreement. You may not assign or transfer this Agreement (or your membership or use of Services) to anyone without our consent. However, you agree that VICS may assign this Agreement to its affiliates or a party that buys it without your consent. There are no third-party beneficiaries to this Agreement.
You agree that these arbitration, applicable law and jurisdiction clauses will also govern any relationship between you and another VICS user, unless another contract between you and the others user establishes an independent relationship.
We reserve the right to change the terms of this Agreement and will provide you notice if we do and we agree that changes cannot be retroactive. If you don’t agree to these changes, you must stop using the Services.
You agree that the only way to provide us legal notice is at the following address:
14. Subscription Plans (Paid Accounts)
Billing: The Services are provided with a paid Subscription (“Account”).
We'll automatically bill you from the date you purchase a Subscription, or when you renew or upgrade your Account and on each periodic renewal until cancellation. You're responsible for all applicable taxes, and we'll charge tax when required to do so.
No Refunds: You may cancel your VICS Account at any time but you won't be issued a refund unless it's legally required.
Downgrades: Your existing Subscription Account will remain in effect until it's cancelled or terminated under these Terms. If you don't pay for your Subscription Account on time, we reserve the right to suspend it or reduce your access to VICS features.
Fee Changes: We may change the fees in effect but will give you advance notice of these changes via a message to the email address associated with your account.
Payments: If you purchase any of our Upgraded Subscription Plans, you agree to pay us the applicable fees and taxes. Failure to pay these fees may result in the termination of your subscription. Also:
Your purchase may be subject to foreign exchange fees or differences in prices based on location (e.g. exchange rates).
You authorize us to store and continue billing your payment method (e.g. credit card) even after it has expired, to avoid interruptions in your service (and to facilitate easy payment for new services).
You must pay us for applicable fees and taxes unless you cancel the Subscription, in which case you agree to still pay these fees through the end of the applicable subscription period.
Taxes are calculated based on the billing information that you provide us at the time of purchase.
15. Limitation of Liability
TO THE FULLEST EXTENT PERMITTED BY LAW, IN NO EVENT WILL VICS, ITS AFFILIATES, OFFICERS, EMPLOYEES, AGENTS, SUPPLIERS OR LICENSORS BE LIABLE FOR (A) ANY INDIRECT, SPECIAL, INCIDENTAL, PUNITIVE, EXEMPLARY OR CONSEQUENTIAL (INCLUDING LOSS OF USE, DATA, BUSINESS, OR PROFITS) DAMAGES, REGARDLESS OF LEGAL THEORY, WHETHER OR NOT VICS HAS BEEN WARNED OF THE POSSIBILITY OF SUCH DAMAGES, AND EVEN IF A REMEDY FAILS OF ITS ESSENTIAL PURPOSE; (B) AGGREGATE LIABILITY FOR ALL CLAIMS RELATING TO THE SERVICES MORE THAN THE AMOUNT OF $20 OR THE AMOUNTS PAID BY YOU TO VICS WITHIN THE PAST THREE MONTHS OF THE SERVICES IN QUESTION, FROM THE DATE OF FILING SUCH CLAIM. Some states do not allow the types of limitations in this paragraph, so they may not apply to you.
We may revise these Terms from time to time and the most current version will always be posted on our website. If a revision, in our sole discretion, is material we will notify you (for example via email to the email address associated with your account). Other changes may be posted to this Terms page, so please check this page regularly. By continuing to access or use the Services after revisions become effective, you agree to be bound by the revised Terms. If you do not agree to the new Terms, please stop using the Services.
17. Miscellaneous Legal Terms
These Terms constitute the entire and exclusive agreement between you and VICS with respect to the Services, and supersede and replace any other agreements, terms, and conditions applicable to the Services. These Terms create no third-party beneficiary rights. Our failure to enforce a provision is not a waiver of our right to do so later. If a provision is found unenforceable the remaining provisions of the Agreement will remain in full effect and an enforceable term will be substituted reflecting our intent as closely as possible. You may not assign any of your rights in these Terms, and any such attempt is void, but VICS may assign its rights to any of its affiliates or subsidiaries, or to any successor in interest of any business associated with the Services. VICS and you are not legal partners or agents; instead, our relationship is that of independent contractors.
Latest update: JULY 15, 2020